FAQs

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What are the postage rates for 1st class, letter-size small?

What are the Post rates for flat size mail?

What are the Rates for international mail?

What are the Rates for express mail?

What is the rate for domestic postcards?

What are the rates for International postcards?

What are the rates for Priority mail?

What is bulk mail?

What is priority mail, and what is the cost?

What is Business Reply Mail?

What is non-profit mail?

How do I set up an account for metered mail?

What are the hours of the mail processing center?

How often does the mail go to the Kilmer post office?

What is presorted mail?

What is standard mail?

What is indicia mail?

How can I establish an indicia mailing?

What is a barcode and what are the benefits of a barcode?

What is address list hygiene?

How is my outgoing mail charged to my department?

What is the rate for a postcard?

What are the dimensions for flat mail?

What are the dimensions for letter-size mail?

What is the surcharge for my mailing?

Postage rates for 1st class, letter-size small.
 

1st class letters 1 oz. or less $0.49
2 oz. or less $0.70
3 oz. or less $0.91
3.5 oz. or less $1.12

Letters weighing 1 ounce or less
that do not meet aspect ratio standards
(length/height between 1 to 1.3 and 1 to 2.5)
are subject to a surcharge of   $0.21
For pieces over 3.5 ounces, see flat rates below

 
Post rates for flat size mail.
  Flat-size mail 1 oz. or less $0.98
  2 oz. or less $1.19
  3 oz. or less $1.40
  4 oz. or less $1.61
  5 oz. or less $1.82
  6 oz. or less $2.03
  7 oz. or less $2.24
  8 oz. or less $2.45
  9 oz. or less $2.66
10 oz. or less $2.87
11 oz. or less $3.08
12 oz. or less $3.29
13 oz. or less $3.50
 
Rates for international mail.

Letters

1 oz or less to Canada $1.15
1 oz or less to Mexico $1.15
1 oz or less to all others $1.15
     
1 oz to 2 oz. to Canada $1.15
1 oz to 2 oz. to Mexico $1.72
Above 1 oz to other countries depends on zone
Use the USPS Postal Calculator
 
Rates for express mail (next day delivery service).
 
Flat Rate $19.95
 
Rate for domestic postcards.
  $.34
 
Rates for international postcards.
 

$1.15 To Canada & Mexico
$1.15 All other countries

 
Rates of priority mail.
 

Priority Flat Rate starts at $5.60
 

 
What is bulk mail?
  This is mail not requiring expedited or 1st-class service and not required to be mailed as 1st class mail.

Bulk or Standard Mail is what was formerly called 3rd Class mail.

Requirements:

  • Each piece must weight less than 16 ounces
  • Must have a minimum of 200 pieces or weigh 50 pounds
  • Each piece must be the exact same size and weight.
  • Must be in Zip Code order
  • Each piece must have a return address which includes the line Rutgers University.
  • Requires complete zip code information
  • Call University Mail Services for exact rates.
 
What is priority mail, and what is the cost?
  Priority Mail is mail that is important, but does not require next day service. It is an economical service with a delivery standard of two to three days. There is no minimum weight requirement. This mail receives special attention in the U.S. Post Office, but there are no delivery guarantees.
 
What is Business Reply Mail?
 

Business Reply Mail (BRM) is a service that allows a mailer to distribute preprinted –Class Mail to customers. The mailer, not the customer, pays the return postage. Postage is only charged for the mail that is returned. The permit holder guarantees the Post Office that they will pay the fee for returned pieces plus a per piece fee.

Requirements:

  • Postage Will Be Paid by Addressee line
  • Business Reply Mail legend box
  • First-Class Permit Number
  • No Postage Necessary If Mailed In The United States indicia
  • The address must include the name of the permit holder
  • Zip+4 code
  • Barcode

Please contact Mail Services for more information on Business Reply Mail.

 
What is non-profit mail?
  Non-profit mailings are available for organizations that have received authorization because its mailings meet the eligibility requirements. The rates offer significant savings in postage.

Requirements:

  • The organization is not organized for profit.
  • Some examples of categories that are eligible for nonprofit mailings are:
    - Educational
    - Religious
    - Fraternal
    - Veterans
Process:
  • Call Mail Services for rates and usage requirements
 
How do I set up an account for metered mail?
  Mail Services provides metering service for 85 percent of University Departments.  If you would like to begin this service, please contact Mail Services to set up an account.
 
How can I set up an account for bulk mail?
  Mail Services provides bulk mail processing.  For more information please contact Mail Services.

Requirements:
  • Postage must be paid by Internal Purchase Order (IPO) made out to Mail Services.
  • Minimum of 200 pieces
  • Must be in zip code order
  • If not in zip code order, cost will be determined by amount of labor provided.
 
What are the hours of the mail processing center?
  Monday through Friday 8 am until 4:30 pm
How often does the mail go to the Kilmer post office?
 

The outgoing mail is taken to the post office once a day at 4:30 pm.

 
What is Presorted mail?
  Presorted Mail receives a mailing discount.
Requirements:
  • 500 pieces or more addressed mail
  • Each piece must have a complete address with correct Zip Code or Zip+4 code.
  • Each piece must be marked “Presorted First-Class.”
  • Mail must be in trays for processing.
  • Call University Mail Services for exact rates for presorted mail.
 
What is standard mail?
  This is mail not requiring expedited or 1st-class service and not required to be mailed as 1st class mail.

Requirements:

  • Each piece must weight less than 16 ounces
  • Must have a minimum of 200 pieces or weigh 50 pounds
  • Mail must be marked “Bulk” or “Standard”
  • Mail must be in letter trays and/or flat trays for processing
  • Requires complete zip code information
  • Call University Mail Services for exact rates.
   
 

 
 

What is indicia mail?
  An indicia is a permit or imprint. This allows the sender to mail without putting postage on each piece. The mailer obtains a permit and an account with the USPS. The mailer deposits the amount necessary to pay for the postage prior to the mailing. A statement must be sent to the post office with the mailing which will deduct the amount of the mailing from the account.

Requirements:

  • The indicia must be printed directly on the mail pieces or on labels
  • It must be placed parallel to the address in the upper right corner
  • It must be printed with clear space around it of at least 1/2 inch by 1/2 inch
  • The entire area of the indicia must be no larger than 1 1/2 inches
  • It should be rectangular
  • Payment must be made for each mailing prior to its mailing
  • All pieces must be identical in weight.
  • Sample of an indicia:

FIRST CLASS MAIL
U.S. POSTAGE PAID
NEW BRUNSWICK, NJ
PERMIT NO. 157

 
How can I establish an indicia mailing?
  The rates for a Non-Profit indicia mailing are as follows:

Letter-Size Flat-Size
Between 1 ounce to 3.29 ounces Between 1 ounce to 3.29 ounces
$0.191 $0.451

*Over 3.29 ounces, please call our office for the rates.

 
What is a barcode and what are the benefits of a barcode?
  Barcodes are used at the post office for sorting mail. The barcodes indicate where the mail is to be delivered.

Benefits:

  • Machines at the USPS read the barcodes which allow the mail to move more expeditiously through the post office.
  • Barcodes reduce operating costs for the post office because machines instead of people are reading the mail.


  • There is a decrease in incorrectly delivered mail.
What is Address List hygiene?
  Prior to making labels for outgoing mail, Mail Services can check the mailing lists to ensure that it has correct addresses and zip-codes. Misspelled street names and/or cities will be corrected and Zip+4 codes will be applied to the list. Departments should send Mail Services an Excel, or Access file. There is a charge for this added service.
How is my outgoing mail charged to my department?
  At the beginning of each month, your department will receive a statement via email. The person in the department who initiated the purchase requisition will receive the email. This email contains an itemized breakdown of the activities and costs for the previous month. After the email is forwarded, the department’s RIAS blanket release will be charged for those services.
What is the rate for a postcard?
  Domestic rate is $0.34. To send a postcard to Canada or Mexico the rate is $1.15. The send a postcard anywhere else costs $1.15
What are the dimensions for flat mail?
  A mail piece is considered a flat-size if it exceeds any of the dimensions for letter-size mail. It also cannot exceed the maximum dimensions for flat-size mail.

Requirements:

Minimum
Length more than 11 ½ inches
Height more than 6 1/8 inches
Thickness more than ¼ inch

Maximum
Length 15 inches
Height 12 inches
Thickness ¾ inches
What are the sizes for letter-size mail?
 

A mail piece is considered letter-size if it meets the USPS minimum requirements for letter-size mail and does not exceed the maximum dimensions for letter-size mail.

Requirements:

Minimum
Length 5 inches
Height 3 ½ inches
Thickness 0.007 inches

Maximum
Length 11 ½ inches
Height 6 1/8 inches
Thickness ¼ inches
What is the surcharge for my mailing?
  Surcharge is based on amount of service provided.  Please contact Mail Services for rates.


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