Addressing Mail

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Addressing Mail

Mail Services serves as the mail distribution hub for all department and student mail. Below are the desired mail formats at Rutgers University.

United States Postal Service (USPS)

Desired Incoming Mail Format:
Employee Name
Department Name
Street Address
City State Zip +4 Code

Example:
John Q. Staff
Mail Services
57 US HWY 1
New Brunswick, NJ 08901-8554

Intra-Campus Mail

To a Student with a Rutgers Mail Box:
His/Her Name
His/Her Address

Example:
John Q. Student
1234 BPO Way

To Faculty, Staff or University Department
His/Her Name
Department Name
Street Address Campus

Example:
Susan James
Mail Services
57 US HWY 1 CC

Online Ordering (UPS, FedEx, Amazon, Etc)

Desired Incoming Onlie Ordering Format:

Employee Name
Department Name (please include Rutgers before the Department name on all packages)
Street Address
City State Zip Code

Example:
Jane Staff
Rutgers Mail Services
57 US HWY 1
New Brunswick, NJ 08901

To illustrate the breakdown of how various groups of University employees are coded for distribution of targeted mass mailings
The payroll personnel database is used to generate address labels for mass mailing processed through University Mail & Document Services. The following are definitions of the mail codes:
 

AO - President, Vice Presidents, Associate and Assistant Vice Presidents, Provosts, Associate and  Assistant Provosts

A1 - Academic Deans, Associate and Assistant Academic Deans, Academic Directors, and Associate and Assistant Academic Directors

A2 - Staff Deans, Directors, Associate and Assistant Directors, and Business Managers

A3 - Other Administrative, Professional, and Supervisory positions

B1 - Secretaries, Principal Secretaries, Secretarial Assistants, Principal and Head Clerical staff

B2 - Other Office, Laboratory and Technical support positions

C1 – Police, Fire, Operating Engineers and Service Personnel

D1 - Community Assistants

F1 - Academic department chairpersons

F2 - Faculty exclusive of chairpersons

G1 -Teaching and Graduate Assistants

G2 - Fellows, Postdoctoral Fellows, Residence Counselors, Research Interns

G3 - Part-Time Lecturers

Any questions please contact University Operations Manager 732-445-3020.