Mail & Document Services 57 US Highway 1 - ASB II New Brunswick NJ 08901-8554 Phone: 732.932.2143 Fax: 732.932.3799 Place Order: 732.932.2143

FACULTY & STAFF INFORMATION

BASIC MAIL CLASSES

FIRST CLASS
Letters, large envelopes and packages weighing 13 oz. or less are sent by First Class mail. Any item which weighs over 13 oz. is considered Priority mail. You also have the option of sending mail weighing less than 13 oz. as Priority mail.

STANDARD MAIL
Standard mail is mail not required to be mailed as First-Class mail or Periodicals. Lower Nonprofit rates are available for this class of mail but require specific authorization prior to using -- Mail & Document Services has received this specific authorization and can help your group secure these rates. Mailers use Standard Mail to send printed matter, flyers, circulars, advertising pieces, newsletters, bulletins, catalogs and small parcels (as noted below). All Standard Mail rates are bulk rates and each mailing must meet a minimum quantity of 200 pieces or 50 pounds or mail -- there are no single-piece Standard Mail rates.

STANDARD MAIL "PARCEL POST"
Standard mail postage rates are less than First class rates. Standard mail may be used for any parcel weighing less than 1 lb, packages which weigh between 1 lb. and 70 lbs. will be sent Parcel Post. If faster service is desired, use First class mail, Priority mail, or Express mail.

BOUND PRINTED MATTER
Must 1) consist of advertising, promotional, directory, or editorial material (or any combination of such material), 2) be securely bound by permanent fastenings such as staples, spiral binding, glue or stitching (loose-leaf binders and similar fastenings are not considered permanent), 3) consist of sheets of which at least 90% are imprinted by any process other than handwriting or typewriting with words, letters, characters, figures, or images (or any combination of them), 4) not have the nature of personal correspondence, and 5) not be stationery, such as pads or blank printed forms.

MEDIA RATE
Generally used for books (at least eight pages), film, printed music, printed test materials, sound recordings, play scripts, printed educational charts, loose-leaf pages and binders consisting of medical information, and computer-readable media. Advertising restrictions apply.

LIBRARY RATE
This rate is available for: books, films, educational, or cultural materials being sent to or from educational and cultural institutions.

AIRMAIL
Mail with destinations to Canada, Mexico, and Other Foreign Countries. All large envelopes and packages must have a customs form completed and attached to the mail piece.

NONMACHINABLE SURCHARGE
Mail that is unable to be sorted on mail processing equipment due to size, shape, content and/or address legibility. Such mail must be processed manually and is subject to a surcharge in addition to the normal postage rate.

USPS SPECIAL SERVICES

DELIVERY CONFIRMATION
Service gives the sender the date and time your article was delivered. You can easily access this information on the USPS WebSite's Track & Confirm site. Delivery Confirmation is available for Priority MailŪ, Package Services and Standard Mail parcels.

CERTIFIED MAIL
Certified mail provides a mailing receipt, and a record of delivery is kept at the recipient's post office. A return receipt to provide the sender with proof of delivery can also be purchased for an additional fee. Certified mail service is vailable only for First-Class Mail or Priority Mail. Certified mail is not available for international mail. For valuables and irreplaceable items use insured or registered mail.

INSURED MAIL
You can purchase insurance coverage up to $5,000 for Standard mail, as well as Standard mail matter mailed at the Priority Mail or First-Class Mail rate. For articles insured for more than $50, a receipt of delivery is signed by the recipient and filed at the delivery post office. Do not insure your packages for more than their value. The amount of insurance coverage for loss will be the actual value, less depreciation. Claims are settled from the receipt of purchase. Cost varies according to the value of the item.

RETURN RECEIPT
This is the sender's proof of delivery. A return receipt can be purchased for mail sent COD, Express mail, Insured for more than $50, or Registered or Certified. The return receipt shows who signed for the item, the date it was delivered.

REGISTERED MAIL
Registered mail is the most secure option offered by the US Postal Service. It provides added protection for valuable and important mail. Registered articles are placed under tight security from the point of mailing to the delivery office. Insurance can be purchased on domestic registered mail up to $25,000 at the option of the mailer. Return receipt and restricted delivery services are available for additional fees. Registered mail to Canada is subject to a $1,000 indemnity limit. For all other foreign countries, the indemnity limit is currently $42.30. First Class or Priority mail postage is required on domestic Registered mail.