Mail & Document Services 57 US Highway 1 - ASB II New Brunswick NJ 08901-8554 Phone: 732.932.2143 Fax: 732.932.3799 Place Order: 732.932.2143

FACULTY & STAFF INFORMATION

MAIL METERING OPTIONS

GENERAL GUIDELINES

Mail Metering Operations provides the Rutgers Community with a cost efficient mail processing option. Our Center utilizes automated postal equipment operated by staff with extensive postal backgrounds and training.

We are located in the Administrative Services Building II, 57 US Highway 1, located on the Cook Campus (Building 7599).

Our hours of operation are: Monday - Friday, 10:30 am - 5:30 pm.

ADDRESSING OUTGOING MAIL

If possible all addresses should be typed or on computer printed labels using all capital letters. Do not use punctuation. Please use the following format:

Return Address:
  Employee Name & Title (optional)
  Department Name
  Rutgers, The State University of New Jersey
  Street Address
  City State Zip+4 Code

Addressee Address
  Name
  Company (Optional)
  PO Box Number or Street Address
  City State Zip+4 Code
  Country if other than USA

ADDRESS VERIFICATION

The US Postal Service web site can help you validate & verify your mailing address. Visit their Zip+4 Lookup site, enter an address and a standardized address and Zip+4 Code will be returned.

PROCESSING SCHEDULE

First Class Mail
Processed on the date it is received by Distribution Operations, whether on our morning or afternoon mail run.
Standard: Same day service.

Standard (Bulk) Mail
In General:
If mailing list handled by Document Services -- processed within 3 working days.
If submitted labeled and in Zip Code order -- processed within 5 working days.
If submitted labeled and in random Zip Code Order -- processed within 10 working days.
Standard: Refer to Production Mail Options section of our website.

USPS Express Mail
Must be received by Distribution Operations by 12:00 noon for guaranteed overnight delivery.
Standard: Same day service.

International Mail
Processed on the date it is received by Distribution Operations.
Standard: Same day service.

SUBMITTING MAIL

Departments using Distribution Operations to meter their outgoing mail must establish a "Blanket" Purchase Order and use a "Metering Request" form when submitting their mail,completing & attaching a separate form for each class. For Example, a department mailing at the First Class mail rate would complete the left side of the form, Check the "Domestic Mail, First Class" block on the right side of the form, attach it to the mail pieces and place with other outgoing mail items for mail pickup.

University Mail Services can not meter your mail without an attached "Metering Request" form.

You should separate your mail -- (Domestic, International, Campus) -- with your instructions indicated on separate Metering Request forms attached to each type of mail.

It is not necessary to use the "Metering Request" form with your Campus mail, but it is necessary to separate it from the mail to be metered.

Distribution Operations contracts with a third party to verify addresses and apply postal barcodes on metered mail. This process will not delay delivery of your mail, but ensures an expedited and accurate delivery. All stamped and/or handwritten addressed mail is delivered direcly to the Kilmer General Mail Facility (GMF), bypassing our contractor.

Mail Pick Up / Delivery Instructions
Mail may be given to the carrier assigned to your mail route throughout the day, or you may deliver it to the Administrative Services Building II (57 US Highway 1, Building 7599) located on the Cook Campus.

Other Instructions
Distribution Operations can process Certified mail, provided US Postal forms (Forms PS-3800 & PS-3811) are submitted with the mail piece. Call Distribution Operations at 732.932.1243 to obtain these forms. This shop can not process Registered or Insured mail -- these can be processed at any of the Student Post Offices.

Letters which weigh less than 1oz. can be sealed by our metering machine. Please put envelope flaps up and overlapping with the previous envelope. Letters which weigh more than 1oz. and/or in large Envelopes must be sealed with tape over any envelope clasps by the department.

Folded mail pieces are accepted if the following criteria are met:

• Paper weight must be at least 40 lb., and
• Paper is a machine letter fold, and
• Folded edge is at the bottom; open edge is at the top, and
• Mail piece is tabbed, not stapled.